I have written about the autoCrat add-on before in my "What Google Sheets and add-ons can do for you..." post, but I really wanted to spend some time diving into the great ways myself and my district are using this versatile add-on to help automate, streamline, and uniform how we format and share information from our Google Apps for Education (GAFE) with our staff. The process of autoCrat is really just a version of a mail-merge tool, but with the added power of GAFE, (specifically Forms, Sheets, and Classroom) you are really able to create and maintain a workflow that better helps the transfer of information between everyone.
I have used it many times with my co-integrator, Anita Moose (@amooseIT), in order to create and share certificates of completion for our technology-based professional development with our staff. This process has allowed us to use an existing roster of participants collected from a Google Form registration and create custom certificates that serve as record of participation, completion, and in-district credit. We also then have a spreadsheet containing all the relevant data and links to the certificates to share with HR in order to qualify staff for salary advancement and keep their records digital and searchable.
Anita has used autoCrat to create progress reports for middle school students as they self-evaluate on a rubric designed to evaluate character using Google forms. Grades 5th-8th are enrolled in a Google Classroom per grade-level and expected to complete the self-evaluation each quarter The results are then pushed to a running progress report that is printed and included in report card envelopes sent home at the end of each quarter to help students see their progression throughout the year.
Our district has started to move several of their processes to a digital/GAFE format and we again found great use for autoCrat. With the large amount of professional development opportunities our staff take advantage of during the school year and summer, we wanted to streamline the process of approving relevant PD and keeping track of completion. All approvals are now done through Google forms as well as completion certificate submissions. This makes record keeping for our District office much easier and a quicker turn-around for teachers and staff to have the information they need.
So now you can see how much autoCrat can improve your workflow. If you are a Google school you need to start taking advantage of this FREE add-on and become far more efficient with how you can collect, format, and share information. There are lots of great tutorials out there, but below you will find one that walks through the latest version of autoCrat by Brent Coley that is well done. Please don't hesitate to contact me for help getting started with autoCrat and feel free to comment below on great ways you have found to use this amazing tool!
Tech Integration Specialist at the Aspen School District. Level 2 Google Certified Educator. Former 4th grade teacher and Spartan for life! Go Green!